Privacy Policy

Last updated: April 19, 2025

1. Introduction

This Privacy Policy explains how Copilot License Monitoring ("we", "our", or "us") collects, uses, and protects your personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

2. Data Controller

Copilot License Monitoring is the data controller for the personal data we collect and process. If you have any questions about this Privacy Policy or our data practices, please contact us.

3. Information We Collect

We collect the following types of information:

GitHub Authentication Data: When you authenticate with GitHub, we receive and store your GitHub access token and organization information.
Copilot Usage Data: We collect information about your organization's Copilot license usage, including seat assignments and activity data.
Payment Information: If you subscribe to our service, we process payment information through Stripe. We do not store your payment details directly.
Technical Data: We collect technical information such as IP addresses, browser type, and device information.

4. How We Use Your Information

We use your information for the following purposes:

To provide and maintain our service
To analyze Copilot license usage and identify potential savings
To process your subscription payments
To send you important updates about our service
To comply with legal obligations

5. Legal Basis for Processing

We process your personal data on the following legal bases:

Contract Performance: To provide our service under our agreement with you
Legitimate Interests: To improve our service and provide better insights
Legal Obligations: To comply with applicable laws and regulations
Consent: Where we have obtained your explicit consent

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including:

GitHub authentication data: Until you log out or revoke access
Copilot usage data: For the duration of your subscription
Payment information: As required by financial regulations

7. Your Rights

Under GDPR, you have the following rights:

Right to Access: You can request a copy of your personal data
Right to Rectification: You can correct inaccurate data
Right to Erasure: You can request deletion of your data
Right to Restrict Processing: You can limit how we use your data
Right to Data Portability: You can receive your data in a structured format
Right to Object: You can object to certain data processing
Right to Withdraw Consent: You can withdraw consent at any time

8. Data Sharing

We share your data with the following third parties:

GitHub: To access Copilot license information
Stripe: To process payments
Service Providers: To help us operate our service

9. International Data Transfers

Your data may be transferred to countries outside the European Economic Area (EEA). We ensure appropriate safeguards are in place to protect your data in accordance with GDPR requirements.

10. Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us.

Last updated: April 19, 2025